Senior Executive Assistant

Seven Resourcing are looking for a temporary Senior Executive Assistant to work in Milton Keynes. This position is initially for a period of 2 months and is paying £17.06 per hour. The working hours are from Monday – Friday (9am – 5pm). 

Key Responsibilities:

• Provide and manage a comprehensive, confidential executive support service to the Director which enhances the reputation of the Directorate and the Director.  The role holder will prioritise and manage all contacts on behalf of the Director, presenting a professional image to visitors and callers. 
• Manage the Director’s diary and undertake forward planning for all meetings, conferences, visits, engagements, events and other activities.  This will include all appropriate preparations for future events and where applicable minuting or taking notes in meetings. 
• Progress issues, complaints and actions on behalf of the Director directing them to appropriate colleagues and/or relevant stakeholders and within agreed timescales. 
• Act as first point of contact for the Director, taking and filtering incoming telephone calls, correspondence and personal visitors from a wide range of sectors.  The role holder will prioritise issues, by dealing with as much as possible themselves or commissioning response where it is not necessary to refer the matter to the Director. 
• Originate calls and draft correspondence, emails, reports and presentations for use by the Director, ensuring that all written communications are accurate, in plain English and tailored to the audience for whom they are intended.
• Manage the work of other staff assigned to support the director to ensure a consistent professional level of service is delivered and to the highest customer care standards.  This will include forward planning for the team and the management of workflow.  In addition, proactively manage all HR issues such as recruitment, 121s, capability management, attendance monitoring and performance management for any staff for whom the role holder will allocated line management responsibilities for. 
• Regularly monitor the Director’s email inbox, progressing emails and responses and flagging items, dealing with as much as possible and making judgements where appropriate. 
• Work with other colleagues to ensure that senior executive support roles are covered at all times.
• Under the leadership of the Senior Executive Officer to the Chief Executive identify, apply and manage corporate executive support standards, seeking to continuously improve and refine these to ensure that executive support in the Council operates to the highest standards, enhancing the reputation of the Council.
• Plan, Co-ordinate and manage the forward plan and provide full administrative support for management team meetings, wider management meetings (in whatever format they take) to include adhoc strategic days, for your Director/CLT as appropriate.

Applicant Requirements:

Qualifications:

Level 4 Business Administration qualification or equivalent relevant experience. 

Experience: Significant Executive Assistant experience working to Director/Board level, including proven success in working within complex, fast paced environments. 

Compliance: Proof of right to work in the UK and references covering the last 3 years. 

Travel: Clean UK driving license with the ability to commute to and from work independently.

Hours: 37.5 hours p/w.

Working with Seven Social Care:

We have been helping social care professionals find exciting new roles for almost a decade, so we know exactly where to look when it comes to sourcing the best opportunities. We operate across the UK, and, with over 300 five-star reviews, multiple awards and amazing relationships with the biggest employers in UK social care, we give you the best chance of landing your next role.

We have a reputation for recruiting at lightning speed, however, we can only respond to candidates who meet the exact requirements of the position. If you have any queries about a role or application, please visit our website where our amazing candidate support team will be more than happy to help.